Thailand Conference Planning

Chiang Mai Vacations dot com has put considerable effort into understanding the conference and meeting venues in Chiang Mai and Northern Thailand. Whether you are looking for a smaller meeting facility or a large meeting/conference facility, we can help direct you to the most appropriate venue for your specific requirements.

We understand that specific needs will be very individual and we will work with you to locate the best venue whether you are looking for a city venue or a more secluded venue outside of the city distractions. We understand how to secure the best possible venue rates, dates, and space. We also work with the client to ensure that you can find the right setting. Do you want to keep attendance up and expenses down? Looking for just the right environment? We would be pleased to assist.

You will not pay any service costs over and above what you will be able to negotiate directly with the hotel or venue. We will go to work to negotiate the lowest rates for you and our fees will be covered as commission sales by the facility. As a thank you for your trust and business, we will offer you a rebate of 25% of our earned rooms commission! This translates into savings for conference rooms and hotel rooms over and above any negotiated discounts.

What We Do
• We take the time to listen to your needs and start the site selection process by creating a professional, detailed and easy to understand services proposal.
• If you are pleased with our proposal, we work within our local conference facility network and research all appropriate options for you. Once the research is completed, we will provide you with a comparison document highlighting all venue options, pros and cons, approximate costs, and contract terms.
• We will handle all aspects of the site inspection process for you. Once a venue is selected, we will use our hospitality industry relationships and buying power to provide you with the best possible rates.
• We will negotiate the hotel agreement for you and use our legal expertise to protect you to the greatest extent possible.

And remember… all this at no cost to you! Our industry partners will reimburse us.

Careful selection, accurate forecasting, smart negotiations, and room block management reduces your liability!

KEY NOTE SPEAKERS - FACILITATORS
We can help you find the appropriate speakers and professional facilitators - If your event requires keynote speakers or professional facilitation, we know how to find just the right people to make your event a success, engage your audience, or support your key messages. Through our Thai and American network we are familiar with some of the best-known speakers, whether foreign or local. We are also networked with Thailand business consulting firms that specialize in the facilitation of all types of event and we will be happy to bring our ideas to the table as you plan your event.

What We Do
• Research outside support requirements and negotiate contracts
• Manage the speaker's on-site requirements
• Work with the client to best understand specific needs, identify and document requirements, educate the keynote and/or facilitator to ensure that the needs are understood that the audience is left satisfied.

OUTSIDE ACTIVITIES
Are you looking to organize some outside activities? Again, this is an area where we excel. We will be pleased to help coordinate transportation, extracurricular activities, and outside tours associated with your event. No one can serve you better in learning about all the area has to offer and in coordinating all the logistics for the activities that will help make your event exciting and memorable.

Our thorough event planning and meeting management research and selection ensures your event sets the right tone and attracts attendance. If you are interested in using our Conference and Meeting Planning Services please just Contact Us, provide some brief details of your requirements and we will get back to you with an introduction and some early ideas. It is that easy.

Let us help you plan your next conference or meeting and we will offer you a rebate of 25% of our earned rooms commission!